What is Planned Preventative Maintenance (PPM):
The Smart Way to Care for Your Property
Why wait for a breakdown when a little check up keeps the peace and the pipes?. Treat maintenance like a wellness plan for your building, a little care now saves a world of pain later. Small maintenance issues can quickly snowball into major repairs, costly, time consuming, and disruptive.
That’s where Planned Preventative Maintenance (PPM) comes in. See it as a health check up for your property. Just like regular medical exams help catch problems early, a planned maintenance programme helps you spot and fix minor issues before they become expensive emergencies.
Planned Preventative Maintenance: The Secret to Stress Free Property Care
In simple terms, PPM means staying one step ahead. It’s a structured, proactive way to keep your building, systems, and equipment in top shape through regular inspections and servicing.
Rather than waiting for things to break, Planned Preventative Maintenance makes sure your property gets the care it needs on time, every time. From checking HVAC systems and wiring to keeping an eye on roofs, it’s all about prevention instead of panic repairs.
Where PPM makes a Difference
Planned maintenance isn’t just for large commercial sites, it’s suitable across a wide range of properties, including:
- Commercial spaces: Offices, retail units, and warehouses that stay productive and problem free.
- Industrial facilities: Factories and plants where downtime equals to lost revenue.
- Public sector buildings: Schools, hospitals, and government sites that can’t afford disruption.
- Residential developments: Apartment blocks and housing associations that want happy, long term tenants.
Why Bother with PPM?, Because “Fix It Later” Is Never Cheaper
Being reactive might seem easier until it’s not. PPM flips that mindset. Instead of waiting for something to fail, you keep things running smoothly with regular check ups, repairs, and updates.
For landlords, facilities managers, and tenants, that means peace of mind, predictable budgets, and fewer “uh-oh” moments when something suddenly stops working. Sure, surprises still happen, but with a good commercial maintenance plan, they’ll be blips, not disasters.
The Benefits of PPM
1. It Saves You Money
Catching a small issue early beats paying for a full system replacement later. Think of a PPM maintenance schedule as financial self care for your property.
2. It Keeps You Compliant
Between health and safety laws, RICS standards, and building regulations, compliance can feel like a juggling act. PPM report for buildings helps you stay ahead, stress free and stop worrying about surprise audits.
3. It Extends Your Building’s Lifespan
Routine servicing keeps systems like HVAC, lifts, and electrics running efficiently for years. A PPM lifecycle report gives you a clear picture of when replacements are due, so you can budget ahead.
4. It Keeps Everyone Happy
If they’re tenants, employees, or visitors, people feel safer and more comfortable in a well maintained building. Consistent upkeep reduces disruptions and creates a better environment for everyone. Happy tenants and employees stick around. When your building is safe, comfortable, and running smoothly, everyone wins.
5. It Helps you Plan Ahead
PPM reports let you plan 5, 10, or even 15 years ahead, with fewer financial “surprises”. With modern PPM maintenance software, you can track real time performance and plan for the future confidently.
How Horde Group Delivers PPM Surveys
At Horde group our property consultants create tailored PPM plans designed to suit your property type, budget, and goals. We capture detailed data through digital inspections from photos to condition notes and turn it into a clear, actionable maintenance plan.
We also use advanced PPM software to automate scheduling, track progress, and send real time updates. It’s property management made it smarter, faster, and easier.
We don’t just hand over reports and vanish. Our team helps you coordinate contractors, manage compliance, and see every task through.
Here’s how our process works: PPM Survey
Why Choose Horde
A Planned Preventative Maintenance Survey isn’t just another report, it’s a long term investment in your property’s health, value, and performance.
At Horde , we don’t just identify what needs fixing, we help you build a maintenance strategy that actually works in the real world. No matter if you manage one building or a whole portfolio, we’ll give you confidence, clarity, and control every step of the way.