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What is Planned Preventative Maintenance?

By: Kelly Bellerson
Commercial Articles

Investing in regular PPM surveys can yield significant long-term benefits including cost savings, extended asset lifespan, and improved overall operational efficiency.

Our building surveyors can’t see into the future (unfortunately) but they can conduct thorough Planned Preventative Maintenance (PPM) surveys, which is pretty close. So, what exactly is it and why should you get one?

PPM summary

A Planned Preventative Maintenance (PPM) survey is a comprehensive assessment of the condition and operational efficiency of assets within a facility.

The objective is to evaluate the current state of equipment, identifying potential issues or risks, and recommend appropriate maintenance strategies to provide an in-depth overview of running/maintenance costs over a certain period of time.

From schools, industrial units, and graded buildings to shops, social housing, and residential properties, a Planned Preventative Maintenance survey can be essential in protecting your estate from unexpected costs and damages in the months and years to come.

By scheduling a PPM survey, you stay one step ahead – enabling a maintenance budget to be set or implement a structured plan for maintenance to be developed.


Condition Assessment: The primary objective of a PPM survey is to assess the condition of assets, including equipment, systems, and infrastructure.

This involves a detailed inspection and analysis of various components, such as electrical systems, HVAC (heating, ventilation, and air conditioning) systems, plumbing, structural elements, and any other critical equipment or systems specific to the estate.

Risk Identification: By closely examining the condition of assets, PPM surveys aim to identify potential risks and vulnerabilities.

This includes identifying areas of deterioration, signs of wear and tear, structural weaknesses, or any other factors that could compromise the performance or safety of the assets.

Maintenance Planning: PPM surveys play a crucial role in developing an effective maintenance plan.

By evaluating asset conditions and risks, maintenance teams can prioritize maintenance activities, allocate resources, and create a schedule for necessary repairs, replacements, or routine maintenance tasks.

Cost Optimisation: A PPM survey helps property owners optimise maintenance costs by providing insights into the condition of assets.

It allows for maintenance activities to be planned in advance, preventing unexpected breakdowns and costly emergency repairs.

Additionally, by addressing issues proactively, PPM surveys help extend the lifespan of assets, reducing the need for premature replacements.

Don’t get a psychic, get a surveyor

Regular PPM surveys enable landlords to identify and address potential issues before they escalate into major problems.

By carrying out timely maintenance or repairs, property owners can minimise unplanned downtime, ensuring assets operate at peak efficiency.

PPM surveys also help identify safety risks associated with equipment and infrastructure. By addressing these risks promptly, this helps create a safe working environment for employees and visitors, reducing the likelihood of accidents or injuries.

Additionally, well-maintained equipment and systems not only operate more efficiently but also consume less energy, resulting in cost savings and environmental benefits.

Furthermore, through systematic inspections and maintenance, PPM surveys contribute to the optimal performance of assets and assist landlords with ensuring their build complies to relevant laws and regulations.

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